Registration open for the 2025 Reproducible Builds Summit in Vienna, Austria

Sat Aug 9 16:00:04 UTC 2025

Hello folks!

We are happy to announce that registrations for the summit are now open!

Separately, We have already notified previous attendees and other people
who showed interested in the past, and we are already past 10
registrations! \o/

I'm copying the formal invitation here down below, and if any of you
reading here didn't get said invitation but would still like to attend,
by all means mail us (2025-summit-team at l.rb.o) to register :)

Also, tell us if you'd like to receive invitations to the next summits,
and we will add you to our list of people to mail!

-------------------------------------

Hello people!

We are pleased to invite you to the next Reproducible Builds
Summit, and we are very much looking forward to seeing you there
for 2025's edition.

If you plan to attend, you *MUST* reply to this email (ie. to
2025-summit-team at lists.reproducible-builds.org); see below for details.

Contents
========

- Event URL
- Dates
- Location
- Other attendees
- Sponsors wanted (and how you can help)
- Participation costs and financial support
- Accommodation & Meals
- Registration deadlines
- Meeting goals and likely topics
- (Private) contact information

Event URL
========

    https://reproducible-builds.org/events/vienna2025/

In case you don't read this long email, you can find *most* of
the info here. (And in any case, please don't hesitate to ask
anything!)

Dates
=====

The 2025 Reproducible Builds Summit will take place on:

    October 28th - October 30th 2025

These dates are inclusive — ie. the summit will be three (3)
full days, "9 to 5", therefore:

    Recommended arrival day:   Monday, October 27th
    Recommended departure day: Friday, October 31st

We are also planning an extended "hacking time" at the end of
the Summit, if you are interested you can stay with us until
Sunday November 2nd.

Location
========

The event will take place at:

    Fasangasse Seminarzentrum
    ibsc Seminar Center
    Fasangasse 25
    1030 Vienna
    Austria

    https://www.ibsc.at/ibsc-seminarzentrum/allgemeine-informationen/

Other attendees
===============

If you believe somebody should attend, please feel free to
forward this mail to them and/or let them know they should
contact us at:

    2025-summit-team at lists.reproducible-builds.org

Sponsors wanted
===============

If you think you or your company/organization can help out,
please reach out to us at
<2025-summit-team at lists.reproducible-builds.org> and/or pass on
our sponsor plans for entities donating €1000:

    https://reproducible-builds.org/images/vienna2025/sponsor_invitation.pdf

If you are attending on behalf of your company, a corporate
registration to the summit is available, starting at €750, more
details are included in the file linked above. Please contact
us if you are interested in this option.

Likewise, if you or your company can pay for your own meals,
please do let us know as well.

Participation costs and financial support
=========================================

Attendance to the summit itself is free of charge!

We hope we'll be able to confirm more sponsors to support the
event, who will offset the shared expenses for everybody
(meeting rooms, meals, stationary, etc.)

In an effort to maximize inclusion and expand the diversity of
the community, we are offering additional travel support on a
case-by-case basis. See the event page linked earlier in this
email for more information, and tell us if you need such
support.

Accommodation & Meals
=====================

This year we won't oranize accommodation for the attendees, so
you are encouraged to look for yourself at solutions nearby.

Similar to previous years, however, we will still provide
attendees with lunches and dinners during the days of the event.

Registration deadlines
======================

Deadline for the registration is:

    20th September 2025

After that date we will start to finalize things, so we may or
may not be able to accommodate you. Note that we have a limited
number of space for attendees, and acceptance will be on a
first-come-first-served basis.

If you plan to attend, you *MUST* reply to this email (ie. to
2025-summit-team at lists.reproducible-builds.org) with:

    "I want to attend!"

For our planning purposes, please also include whether you are
interested in attending the "extended hacking time" too; and, if
so, until when you plan on staying.

Please also provide us with any *special* dietary requirements.
Do note that, if you simply want to eat (no) meat and/or are
strictly vegan, there will be such options without letting us
know. (If you'd rather not share this information with the
whole planning team, please mail mattia at reproducible-builds.org
directly).

If you do not plan to attend, a short "no thank you" response
would also be highly appreciated, so we know that you are still
interested in our project. Equally, please do tell us if we
should cease with these invitations in the future.

Meeting goals and likely topics
===============================

First and foremost, we want to meet each other and see how we
are doing a year after our last meetup! :)

After that, the exact content of the meeting is going to be
shaped by the participants: see the event page on the website
for some examples. The meeting will have a different shape
depending on how many people will register for attendance.

We plan to ask Gunner from Aspiration for help running the
meeting just as we have done in the past. We will collect your
input in subsequent emails to make the best of everyone's time.

Please note that we are very likely to spend large parts of the
meeting away from laptops and closer to Post-It notes. If you
have attended previous summits, you should know how this works! ;)

Contact
=======

If you need to get in touch with the organizing team, you can
write to:

    2025-summit-team at lists.reproducible-builds.org

In case you need to talk about private issues that you'd rather not send
to a (private) mailing list, you can mail me (Mattia) privately. GPG
key 66AE2B4AFCCF3F52DA184D184B043FCDB9444540 available at the usual
places.

And finally...
==============

Very much looking much forward to seeing you there! And please
do reply if you have any other questions or suggestions…!

On behalf of the 2025 summit organizing team,
Mattia

-- 
regards,
                        Mattia Rizzolo

GPG Key: 66AE 2B4A FCCF 3F52 DA18  4D18 4B04 3FCD B944 4540      .''`.
More about me:  https://mapreri.org                             : :'  :
Launchpad user: https://launchpad.net/~mapreri                  `. `'`
Debian QA page: https://qa.debian.org/developer.php?login=mattia  `-
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